Company books: what do you need and what can Vestd provide?

Companies are required to keep certain information on record, known as the company books. These provide evidence of the company’s history, constitution, ownership, administration and governance. It is important that the information is kept up to date.

The statutory books include the following:

  • The register of the company’s shareholders (usually including details of share issues including price paid per share and transfers)
  • The register of directors
  • The register of secretaries (if applicable)
  • Books of board minutes/resolutions and shareholder resolutions
  • The register of PSCs
  • The register of charges registered against the company (for charges on or before 6 April 2013 only).

It is also common to keep other documents with the statutory books, such as the certificate of incorporation, the articles of association and Companies House filings.

Can Vestd provide my statutory books?

So long as all information is kept up to date and is historically accurate, Vestd is able to hold the entirety of a company's statutory books, unless there have been any charges registered or there are any company secretaries. 

Since the books can be kept in electronic form we can provide the register of the company’s shareholders (provided that the customer provides residential addresses for shareholders and keep the platform up to date with all share movements), the register of directors, the register of PSCs, and the books of board minutes (so long as any resolutions and minutes issued before joining Vestd are added, and any done off platform are also added thereafter).